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Skill Details

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Is Apprenticeship

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Skill Overview

An Event Assistant works within a team of people in an events company or within the events department of a larger organisation. The role provides support to a number of event planners or project managers by carrying out a diverse range of tasks necessary to plan, organise and deliver an event; searching for the right locations and venues for events, working with design teams on the look and feel, organising logistics like transportation and catering.
Events cover a broad range of activities as well as sizes, from small numbers of attendees through to thousands. Around 75% of events are conferences, meetings, trade shows and exhibitions. Other events include outdoor, cultural, sporting and music events.
As well as holding events in the UK, events agencies and events departments organise events in different countries around the world.

Learning Objectives

Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event. 
Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
Use software packages to create word processing and spreadsheet documents.
Contribute to reports, event project plans and written presentations for clients
Use a range of event technology platforms and in-house bespoke software systems and databases.
Show careful attention to regulations and internal policies.
Listen, interpret, understand, vocalise and respond to clients’ needs.
Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
Question effectively to ensure understanding of what is required from clients or colleagues.
Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Funding Option

Funding Eligibility

This opportunity is only available to business owners, managers and team leaders looking to upskill their staff. If you are unemployed or exploring new career options, you can start your apprenticeship journey by sending your CV to: info@360apprenticeships.co.uk

For apprentices aged 16-21 the training costs are fully funded by the government. For apprentices aged over 21, there is a 5% co-investment which would be paid by the employer. Alternatively, the training costs can be covered by utilising the Apprenticeship Levy Fund.

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